Advance Notice of Annual General Meeting (AGM) 2020-21 and Notification of Board Elections

Chelsea Supporters’ Trust Advance Notice of Annual General Meeting (AGM) 2020-21

By order of the Chelsea Supporters Trust (CST) Board, notice is hereby given, that it is the intention of the CST to hold an AGM and an election for the board of the society for the 2020/21 season.

1. The AGM will take place on Saturday 10^th October 2020 at 15:00 BST UK time. Due to current restrictions, this meeting will be held virtually via a Zoom conference call. An official invite will be sent out with the agenda.
2. The agenda for the meeting, along with motions to be voted upon, will be announced no later than Monday 5^th October 2020. 
3. A number of motions will be put forward by the Board. There is also an opportunity for members to propose motions from the floor. A person wishing to propose a floor motion must:
   1. Be a fully paid-up member of the Chelsea Supporters Trust;
   2. Send the motion in writing by email to [email protected] by no later than 2300 BST on Friday 2^nd October 2020;
   3. Ensure that the motion is seconded by two (2) paid-up members of the CST. The names and email addresses of the proposer and the seconders must be included in the email;
   4. All motions from the floor must be in accordance with the aims and objectives of the CST and must not act to the detriment of the CST.

Chelsea Supporters’ Trust Notice of Election

1. The Board Election will coincide with the CST Annual General Meeting which will occur on the same date. 
2. Voting for the election will commence in the form of an online poll following the close of the AGM and will continue for two weeks thereafter. 
3. The election will be overseen by an independent Electoral Management Group (EMG) consisting of the CST Secretary, a member of the CST and an independent representative. For details on election policy, please contact the Trust Secretary by emailing [email protected]. 
4. There will be nine (9) positions to be elected onto the Trust Board. Candidates will be elected without portfolio and the Board, once elected, will decide on the positions to be held by each elected Board Member. 
5. A person wishing to stand for election must:
   1. Be a fully paid-up member of the Chelsea Supporters Trust;
   2. Be nominated by one other fully paid-up member of the CST;
   3. Complete a nomination form correctly and accurately, following the guidance outlined on the form;
   4. Submit a candidate statement which will serve as a manifesto and be circulated to all members of the CST eligible to vote;
   5. Return the nomination form and candidate statement no later than 2300 BST on Friday 2^nd October 2020. Any nomination forms returned after this time will not be admitted.
6. Decisions over the validity of nominations shall be a matter for the EMG. Any decision by the EMG not to accept a nomination as valid will be notified to the candidate as soon as practicable, whereupon the candidate may, if appropriate, take steps to rectify the situation.
7. The decision of the EMG is final. Any complaints made to the EMG concerning the result of the election must be made no later than three working days after the close of the poll. Any complaint after this time shall not be admissible.

Completed nomination forms should be returned to the Chair of the EMG via :
email [email protected] 

or by post to :
Chair of Electoral Management Group,
Chelsea Supporters’ Trust,
C/O 11 St. Catherine’s Road
Winchester
Hampshire
SO23 0PP

No signatures are required if emailing, but name and email address of both candidate and nominator must be stated and it must be sent from same email address as the one registered on the candidate’s CST membership record.

By order of the Committee
Signed

Paul Jeffrey
Secretary
[email protected]